How to forward multiple Gmail messages–2 Ways

Though Gmail is coming up with new lab features from time to time, but still now there is no magic button to forward multiple messages in a single go. Though Gmail was initially released on March 21, 2004 it still has to depend on various tweaks and round about processes to accomplish such tasks which are existing in many of the mail clients like Outlook, Thunderbird etc.

Now I’ll give the two most plausible ways to accomplish the feature of forward multiple emails from Gmail.

Method 1 : Using filter in Gmail

Note: This method will be only useful to forward emails from Gmail to a recipient, which are grouped based on a filter and only to the “future” mails once the forwarding address has been added.

I’ll explain this process with an example of my Gmail account.

First create a Gmail filter with proper search criteria.

create gmail filter thumb How to forward multiple Gmail messages–2 Ways

Here I’m using the new look of Gmail. Type the search terms and you can see all the e-mail pertaining to those search terms or “keywords”. Click the drop-down of the More button and click on Create filter.

gmail filter options thumb How to forward multiple Gmail messages–2 Ways

A pop-up like window opens with all the Gmail filter options. You can extend this filter by including a particular sender, recipient,  subject line, has the words (for eg: here already the “keywords” are taken), doesn’t have particular “keywords”, has attachment or not and from within particular time.  You can also do “Test Search” by clicking the search icon button. Then click on Create filter with this search link.

gmail email filter thumb How to forward multiple Gmail messages–2 Ways

Then the above screenshot appears. To forward all further Gmail emails created based on filter click on add forwarding address link. You can also check the remaining options or settings as per your requirement. This will take you to the Gmail settings page and the Forwarding and POP/IMAP tab.

gmail settings forwarding and POP IMAP thumb How to forward multiple Gmail messages–2 Ways

Click the Add a forwarding address button. This will ask you to fill the recipient email address to whom you want to forward multiple gmail emails based on filter and a verification message is displayed. The recipient will receive the verification message to his mail account where he has to click a link to accept the forwarding of multiple gmail messages to his account.

forward multiple gmail messages verification thumb How to forward multiple Gmail messages–2 Ways

Click on Verify. Next you’ll see the below screenshot.

disable forwarding gmail filter options thumb How to forward multiple Gmail messages–2 Ways

Warning: Keep the option of Disable forwarding checked. If you check the below option, that’ll forward all your incoming mail to the forwarding address. Next edit the filter (you created just now) from the Filters tab in Settings.

forward emails from gmail thumb How to forward multiple Gmail messages–2 Ways

Now click on the checkbox Forward it to and your forwarding address appears ( who has verified your request) and click on Update filter. There is a note below which says that old mail will not be forwarded. So from now on, any future gmail emails based on this filter will be forwarded to the forwarding address you mentioned earlier.

Method 2: Use an email client like Outlook , Thunderbird etc

Gmail also has the option of forwarding your email to email clients like Outlook, Thunderbird etc. Here is a comment from @braun217  on google support forum on how to forward multiple gmail messages based on your choice irrespective of all the non-sense above.

I recently became a gmailer.  Previously I used Thunderbird.  In Thunderbird I was able to forward several messages as one.  I would choose the emails I wanted to forward and then left click.  There was a ‘forward as group’ option.

Finally I’d like to suggest you to use Method 2, if it’s convenient and comfortable to you as it’s more flexible.

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  • Andre Richards

    Gmail is pathetic. Gee, I’d like to sort my messages by sender or date received also, but apparently that’s too much to ask. The fact that you’d have to use Thunderbird to achieve the super-high-tech tasks of forwarding multiple emails only shows that web-based software still can’t compete with desktop-based counterparts, and since complaints about this shortcoming go back several years, Google is apparently unable to hear its own customers.

  • Repairs

    Unfortunately, your suggestions will not work to forward existing email messages that have already been received in Gmail. What I would like to do is email all the messages in my Gmail ‘Sent’ mail folder to an email address so I can archive them locally and then delete them from the GMail server. But there is no way to do this. Even if I set up a client like Outlook to access the GMail account, it is not going to pick up and synchronize all the email in the Sent folder. It will just deal with new incoming emails. 

    • Alexander Timofeyev

      If you are using Google Apps for Business, you can setup Outlook to connect to your Gmail account using Google Apps Sync and it will synchronize all your email, including all the old email in your Sent folder (and every other folder). At that point, you can move all the email to a local data store and archive it.

  • Repairs

    Unfortunately, your suggestions will not work to forward existing email messages that have already been received in Gmail. What I would like to do is email all the messages in my Gmail ‘Sent’ mail folder to an email address so I can archive them locally and then delete them from the GMail server. But there is no way to do this. Even if I set up a client like Outlook to access the GMail account, it is not going to pick up and synchronize all the email in the Sent folder. It will just deal with new incoming emails.